Essential resources
ACEF activity and budget planning guidance
ACEF organiser workplan and budget template
Information session materials
ACEF information session for general alumni – PPT
Risk assessment materials
ACEF activity risk assessment- in-person and virtual delivery (Excel version)
ACEF Activity Risk Assessment- in-person delivery (Word version)
ACEF Activity Risk Assessment- virtual delivery (Word version)
Financial documents
You should submit your approved financial evidence alongside a payment claim form with the details of the bank funds should be paid to. We will only pay funds to ACEF organisers and not to vendors or others supporting the activity.
Payment methods
- International Bank Transfer form: You should complete and submit this form for payments made to a non-UK bank account.
- UK bank pay claim form: You should complete and submit this form for payments made to a UK bank account.
You should send your completed payment claim forms as a password protected document and share the password in a separate email with your ACEF contact.
Please note, it can take several weeks for funds to be received once processed. You should consider this when submitting your documentation and ensure you submit this at least 6 weeks in advance of payment deadlines and the delivery of your activity.
Claim forms
Where financial documents cannot be gathered in advance of your activity, you must complete the relevant additional claim forms for approval and submit supporting evidence of the amount claimed, such as photographs of vendor prices, links to website. You should discuss this with your ACEF contact in advance.
Activity report
